Make data-driven decisions for modern maintenance management
For any Engineering Manager, the CMMS or CAFM is a strategic weapon for modern maintenance management. It not only helps them evaluate and respond appropriately to an ever-changing set of priority demands and needs, but also delivers improved visibility for better predictive and planned maintenance scheduling. Choosing the right CMMS or CAFM is one of the keys to increasing uptime and assuring regulatory compliance – and it is a primary factor in reducing the cost of maintenance management in any modern production environment.
Anyone with responsibility for an asset-intensive business, such as a manufacturing, or facility maintenance, is all too aware that equipment maintenance is expensive. Investing in maintenance is an inescapable cost because the risk and cost of downtime and lost production are even higher. The cost of replacing ill-maintained equipment is unacceptable, and efforts to maximise the lifespan of assets are vital.
Effective reliable maintenance is not optional, making excellent planning and cost management essential.
5 ways a CMMS or CAFM helps cut the cost of modern maintenance management
- Boost maintenance staff utilisation – Work Orders lie at the heart of any CMMS or CAFM, enabling a manager to issue Work Orders in real time in response to reactive requirements. These are often distributed directly to operator mobile devices which not only speeds response but boost productivity and minimise lags between assignments.
- Anticipate costly fixes – problems that can be foreseen or avoided in entirety with pre-planned interventions carry far lower average cost than post-failure fixes. The PPM or Planned Preventative Maintenance scheduler in the CMMS or CAFM helps maintenance teams stay ahead of the curve and deal with minor issues fast – before they turn into time-consuming major headaches.
- Avoid unnecessary contractor fees – using third party contractors for maintenance can be expedient for some sites or equipment, as an adjunct or replacement for in-house resources. The unit costs can be higher so it’s important to monitor their effectiveness. Your CMMS or CAFM can help you collect the data you need to identify the best service providers, assess value, and make smarter deployments.
- Retire and replace assets – efficiency may often decline with equipment age, but different brands and assets also vary in the issues they manifest and wear in different ways. The patterns buried in routine maintenance can be one of the most effective ways to spot the signs that a piece of plant is slowing down or should be replaced – but to do that, you need information at your fingertips. Pareto reporting from your CMMS or CAFM helps you make informed decisions based on maintenance interventions against expectations – enabling you to retire or replace the right assets at the right time and stretch the life of others.
- Reduce inventory of spares and supplies – tying up scarce budget in unnecessary levels of spares and supply stock reduces cost efficiency. A CMMS or CAFM can help you to maintain adequate and appropriate stock levels based on real usage records, with functionality to help you set re-order points and flag up low stock warnings.
How important is a CMMS or CAFM for modern maintenance management?
A CMMS or CAFM is unquestionably an essential business tool for any maintenance management leader in a modern production environment. When a new system is implemented it can be a perfect opportunity to take a fresh and thorough look at the needs and challenges of your maintenance programme and resourcing. At the same time, it’s smart to look ahead at how its success will be judged. Most often, this will be through a ROI process, which for a CMMS or CAFM implementation will be:
ROI = ((Maintenance Cost Saving + Production Savings – CMMS cost)/CMMS cost) x 100%
Fundamental information is at the fingertips of maintenance managers and decision-makers, often for the first time. It delivers real-time visibility of cost which can instantly enable smarter decision-making based on more timely and accurate information, and better forward planning. As well as the cost benefits listed above, latent cost benefits include improved energy consumption thanks to better-maintained, optimally-functioning equipment. It can also support improved regulatory compliance, especially in areas such as health and safety where a CMMS or CAFM helps you plan and implement maintenance and inspections on time, every time.
The ShireSystem CMMS is one of the UK’s leading maintenance management software solutions and has helped many of our customers unlock just such cost and efficiency benefits as well as meet their compliance aims and move towards sustainability goals. Discover ShireSystem CMMS